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REGULAR MEETING OF CITY COUNCIL

 

CITY HALL, 10105 12A STREET, DAWSON CREEK

 

MONDAY, SEPTEMBER 28, 2015 AT 8:30 AM.

 

AGENDA

 

 

 

 

1 .

CALL MEETING TO ORDER

 

 

2.

NEW/COUNCILLOR BUSINESS

 

 

2.1

Councillor Wilbur & Councillor Shuman re: Request for Free Rental of Encana Events Centre for the 2016 NCLGA AGM and Conference.

 

 

 

3.

MINUTES

 

 

3.1

Minutes of the Policy Meeting of Council (September 14, 2015) for adoption.

3. September 14, 2015 Policy Meeting Minutes

 

 

 

 

3.2

Minutes of the Regular Meeting of Council (September 14, 2015) for adoption.

3. September 14, 2015 Regular Meeting of Council Minutes

 

 

 

 

4.

BUSINESS ARISING

 

 

5.

CORRESPONDENCE

 

 

5.1

Letter from Stewart Flinn, President, South Peace Historical Society (September 9, 2015) re: Request to Waive Building Permit Fee.

5. South Peace Historical Society

 

 

 

 

5.2

 

 

 

Letter from Paul Chisholm, Dawson Creek Secondary School (September 17, 2015) re: Funding Request for Guest Speaker at Athletic Fundraising Event.

5.  Dawson Creek Secondary School

 

 

 

 

5.3

Letter from Brad Melanson, System Administrator, Peace Region Internet Society (September 21, 2015) re: 2016 Permissive Tax Exemption Policy.

5. PRIS Permissive Tax Exemption

 

 

 

 

5.4

Letter from Sharla Pearce, General Manager, B.C. Grain Producers Association (September 21, 2015) re: 2016 Permissive Tax Exemption Policy.

3. BC Grain Permissive Tax Exemption

 

 

 

 

6.

DELEGATIONS (9:00 A.M.)

 

 

6.1

Stewart Flinn, Frank Breault & Caitlyn Triebel, South Peace Historical Society re: Request for a 'Fee for Service' to Hire a Full Time Archivist.

 

 

 

6.2

Matt Sutton, Sydney Doonan and Shyla Bernard, Dawson Creek Secondary School in attendance re: Rotary Conference Tickets that Council Awarded to High School Students.

6.7. Attachment- Memo

 

 

 

 

6.3

Eva Hutchinson, Principal, Mountain Christian School in attendance re: 2016 Permissive Tax Exemption.

 

 

 

6.4

Ronald Graham and Eric Scheffer, Willowbrook Congregation of Jehovah's Witnesses in attendance re: 2016 Permissive Tax Exemption.

 

 

 

6.5

Ian Rabourn, Salvation Army in attendance re: 2016 Permissive Tax Exemption.

 

 

 

6.6

Rev. Gordon Warriner and Rev. Shawn Robillard, Bethel Pentecostal Church in attendance re: 2016 Permissive Tax Exemption.

 

 

 

6.7

Anthony Vigar, Rob Nock and Randy Haney, Grandview Chapel in attendance re: 2016 Permissive Tax Exemption.

 

 

 

6.8

Penny Emms, South Peace Moto Cross in attendance re: 2016 Permissive Tax Exemption.

 

 

 

6.9

Rev. Tim Johnson, St. Marks Anglican Church in attendance re: 2016 Permissive Tax Exemption.

 

 

 

6.10

Rev David Roch & Mrs. Phyllis Roch, Dawson Creek Community Church and Ron Pettigrew Christian School in attendance re: 2016 Permissive Tax Exemption.

 

 

 

6.11

Rev. Marilyn Carroll, South Peace United Church in attendance re: 2016 Permissive Tax Exemption.

 

 

 

7.

REPORTS

 

 

7.1

Report No. 15-177 from the Director of Infrastructure re: Request for Quotation 2015-38 – Municipal Tractor.

7. 15-177 RFQ 2015-38 Municipal Tractor

 

 

 

 

7.2

Report No. 15-172 from the Director of Development Services re: Peace River Regional District Funding for the Design of the Trucked Waste Receiving Facility.

7. 15-172 Peace River Regional District Funding for the Design of Trucked Waste Receiving

 

7. 15-172 Attachment Letter

 

 

 

 

7.3

Report No. 15-176 from the Fire Chief re: Pouce Coupe Fire Safety Inspection Agreement.

7. 15-176 Fire Safety Inspection Agreement Between Pouce Coupe and Dawson Creek

 

7. 15-176 Attach 1 Dawson Creek Pouce Coupe Fire Inspection Agreement 2015

 

 

 

 

7.4

Report No. 15-170 from the Deputy Director of Community Services re: Arena Contracts.

7. 15-170 Arena Contracts

 

 

 

 

7.5

Report No. 15-169 from Chante Patterson-Elden, Recreation Facility Manager re: Arena Lease Agreements.

7. 15-169 Arena Lease Agreements

 

7.  15-169 Attach 1 2015-2017 USer Groups Leased Space

 

 

 

 

7.6

Report No. 15-175 from the Senior City Planner re: Fence & Yard Trespass onto City Property (1008 - 88th Ave).

7. 15-175 Report (Fritshaw - Fence Encroachment - 1008 - 88 Ave)

 

7. 15-175 Attach 1 Letter from Homeowner

 

7. 15-175 Attach 2 Letter to Homeowner from Bylaw

 

 

 

 

7.7

Report No. 15-174 from the Senior City Planner re: DVP 15-06 (Norm Meise 817-104th Avenue).

7.  15-174 Development Variance Permit Application (817 104th ave)

 

 

 

 

7.8

 

Report No. 15-173 from the Senior City Planner re: DP 15-13 Frac Sand Trans-Load Facility (Darryl Wiebe 10005 - 11th Street).

7. 15-173 Development Permit No. 15-173 Frac Sand Trans-load Facility (10005 11th street)

 

Attach 1- Email from Monica Song

 

Attach 2- Letter from Dr. Chris Garwah

 

Attach 3- Letter from Cathy Clement

 

Attach 4- Letter from Donna Reynolds

 

Attach 5- Letter from Upper Montney Estates

 

 

 

 

8.

BYLAWS

 

 

8.1

Waste Collection and Disposal Regulation Amendment Bylaw No. 4270, 2015 for adoption.

 

 

 

8.2

Report No. 15-178 from the Chief Financial Officer re: 2016 Permissive Tax Exemption.

         Permissive Tax Exemption Bylaw No. 4269, 2015 for consideration of first three readings.

         Permissive Tax Exemption Policy for consideration of final approval.

8. 15-178 2016 Permissive Exemption Bylaw Report

 

8. 15-178 Attach  1 Permissive Tax Exemption Policy

 

8. 15-178  Attach 2 Permissive Tax Exemption Application

 

8. 15-178 Attach 3 15-116 June 29th Policy Review

 

8. 15-178  Attach 4 BC Assessment Email CDC Permissive Tax Exemption

 

8. 15-178 Attach 5 4269 Permissive Tax Exemption Bylaw

 

 

 

 

8.3

Taxi Cab and Rental Vehicle Regulation Bylaw No. 4268, 2015 for consideration of first three readings.

8. 15-159 Taxi-Cab and Rental Vehicle Regulation Bylaw No. 4268

 

7. 15-159 attach 4268 Taxi-Cab and Rental Vehicle Regulation Bylaw Sep 28.pdf

 

 

 

 

9.

MAYOR'S BUSINESS

 

 

10.

DIARY

 

 

11.

CONSENT CALENDAR

 

 

12.

STRATEGIC PRIORITIES CHART

 

 

12.1

Strategic Priorities Chart.

12. Updated City of Dawson Creek Strategic Plan 2015.pdf

 

 

 

 

13.

QUESTION AND ANSWER PERIOD

 

 

14.

MEDIA QUESTION PERIOD

 

 

15.

COMMITTEE OF THE WHOLE (11:00 A.M.)

 

 

15.1

Report from the Staff Sargent.

15. RCMP COW July Aug 2015

 

15. RCMP citystatjuly2015_1

 

15. RCMP citystatsaug2015_1

 

 

 

 

15.2

Report from the Fire Chief.

15. Fire COW

 

Attach 1  June July August Report

 

 

 

 

15.3

Report from the Director of Corporate Administration.

15. Corporate Admin Sept COW report

 

 

 

 

15.4

Report from the Chief Financial Officer.

15. Finance COW

 

 

 

 

15.5

Report from the Director of Infrastructure.

15. Infrastructure COW

 

 

 

 

15.6

Report from the Director of Community Services.

15. Community Services COW

 

Attach 1 Sustainability Dashboard

 

Attach 2 Kin and Memorial Refrgeration Plant Update

 

 

 

 

15.7

Report from the Director of Development Services.

15. Development Services July - August 2015

 

 

 

 

15.8

Quarterly Report from Tourism Dawson Creek.

15. Tourism Quarterly Report

 

 

 

 

16.

RECESS TO CLOSED MEETING

 

 

16.1

Resolution to move into the Meeting of Council Closed to the Public.

 

Agenda Item 2.1 - Section 90 (1) (j) information that is prohibited, from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act, further that Ryan MacIvor, General Manager, Spectra Venue Management be authorized to attend.

 

Agenda Items 3.1- Section 97 (1) (b) 'Minutes' - as previously noted;

 

Agenda Item 7.1 - Section 90 (1) (e) the acquisition, disposition or expropriation of land or improvements;

 

 

 

 

 

17.

RECONVENE TO OPEN MEETING TO ADJOURN