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REGULAR MEETING OF CITY COUNCIL

 

CITY HALL, 10105 12A STREET, DAWSON CREEK

 

MONDAY, AUGUST 22, 2016 AT 8:30 AM

 

AGENDA

 

 

 

 

1.

CALL MEETING TO ORDER

 

 

2.

NEW/COUNCILLOR BUSINESS

 

 

2.1

Councillor Wilbur re: Dawson Creek Parade Overview.

2. Wilbur memo re Parade Overview

 

 

 

2.2

Councillor Rogers re: Rainbow Crosswalk at 15th Street and 109th Avenue.

2. Rogers memo re Rainbow Crosswalk

 

 

 

2.3

Councillor Rogers re: New Northern Development Initiative Trust Chief Executive Officer, Joel McKay.

 

 

 

3.

MINUTES

 

 

3.1

Minutes of the Public Consultation Session of City Council (July 18, 2016) re: Sign Regulation Amendment Bylaw 4317 for adoption.

3. July 18, 2016 Public Consultation Session Minutes

 

 

 

3.2

Minutes of the Regular Meeting of Council (July 18, 2016) for adoption.

3. July 18, 2016 Regular Meeting Minutes

 

 

 

4.

BUSINESS ARISING

 

 

4.1

Memo from Chief Administrative Officer re: Budget Process/Timelines.

4. Budget Process Timelines

4. 2016 Budget Process Timeline1

 

 

 

5.

CORRESPONDENCE

 

 

5.1

Letter from Kit Fast, Chair, Dawson Creek Water Shed Society (July 12, 2106) re: Barriers to the Movement of Fish in the Dawson Creek.

Letter from Dawson Creek Water Shed Society

 

 

 

5.2

Letter from Justin and Shannon Duff (August 12, 2016) re: Vicious Dog attack in Willowbrook.

5.  Vicious Dog Attack Letter

 

 

 

5.3

Email from Chris Cvik, Chief Administrative Officer, Peace River Regional District re: Municipal Appointment of an Alternate Director to the Region District Board.

5. PRRD Chris Cvik

 

 

 

6.

DELEGATIONS (9:00 A.M.)

 

 

6.1

Cheryl Shuman, Tara Mayoros, Erin Oliver, Martha Funk and Angela Raey, KidSport re: KidSport Week Proclamation.

6. Kidsport

 

 

 

6.2

Jessie Fraser, Executive Director and Kit Fast, Calvin Kruk Centre for the Arts in attendance re: Introduction of New Executive Director.

 

 

 

6.3

Brian Lieverse, Encana in attendance re: Access to the Reclaimed Water in the Float Plane Base and the Final Spill Over Pond.

6. Encana - Signed Letter

6. Encana - City of Dawson Creek Price Proposal

6. Encana - City of Dawson Creek Reclaimed Water Use plan

 

 

 

6.4

Donna Kane, Peace Liard Regional Arts Council in attendance re: Presentation of Final Design and Update on 75th Anniversary of Alaska Highway Art Sculpture.

6. PLRAC Presentation to City Hall August 22 2016

 

 

 

6.5

Kit Fast, Curator, Dawson Creek Art Gallery in attendance re: Public Art Policy for the City of Dawson Creek.

 

 

 

6.6

Steve and Michelle Bassett in attendance re: Recent Vicious Dog Attack.

 

 

 

6.7

Jamie Vann Struth, Vann Struth Consulting Group Inc. in attendance re: Economic Development Study Overview. (approx. 11:00 am)

6. Dawson Creek Community Economic Development Vision and Strategy - DRAFT 16-08-14

 

 

 

6.8

Jennifer Nichol, Tourism Steering Committee, Grant Thornton, Northern BC Tourism and Melanie and/or Gerald Trieble, Tourism Dawson Creek in attendance re: Tourism Dawson Creek Agreement Renewal. (PowerPoint presentation) (approx. 11:45 am)

6. TDC - Council Submission Executive Summary FINAL August 15

6. TDC - Council Submission Detailed Version FINAL, August 15, 2016

6. TDC Business Plan 2016-2017 - August 15, 2016

6. TDC 2016 CTF Dawson Creek - Pouce Coupe Rpt Draft #2 March 17 August 15

 

 

 

7.

REPORTS

 

 

7.1

Report No. 16-119 from the Director of Development Services re: Request for Proposals 2016-31 10th Street Bridge - Design Services.

7. 16-119 RFP 10th Street Bridge Design

 

 

 

7.2

Report No. 16-126 from the Director of Infrastructure re: Request for Quotations 2016-36 Water Meter Replacement.

7. 16-126 Meter Replacement

 

 

 

7.3

Report No. 16-128 from the Director of Community Services re: 2016 City Hall Flooring Replacement and Renovations.

7. 16-128 City Hall Flooring 2016

 

 

 

7.4

Report No. 16-127 from the Director of Community Services re: Kin Arena Commercial Space - Royal Canadian Legion Branch 141.

7. 16-127 Kin Arena Leased Space- Royal Canadian Legion Branch 141

7. 16-127 Attach 1

7. 16-127 Attach 2

 

 

 

7.5

Report No. 16-121 from the Director of Infrastructure re: Request for Quotations 2016-34- 115th Avenue RV Sani Dump Station- Construction Services.

7. 16-121 RV Sani Dump

 

 

 

7.6

Report No. 16-124 from the City Planner re: Development Variance Permit Application (1905 - 89th Ave - Dwayne Mock).

7. 16-124 Report (DVP 16-02 1905-89 Ave - Mock )

7. 16-124 Attach 1

 

 

 

7.7

Report No. 16-122 from the Director of Corporate Administration re: Boundary Extension 15-01 - Hansen Alternative Approval Process.

16-122 Boundary Expansion 15-01 - Hansen Alternative Approval Process

7. 16-122 Attach 1

 

 

 

7.8

Report No. 16-129 from the Director of Corporate Administration re: Dawson Creek Community Awards.

7. 16-129 Dawson Creek Community Awards

7. 16-129 Attachment

 

 

 

7.9

Report No. 16-120 from the Chief Financial Officer re: Fee for Service Policy Review.

7. 16-120 Fee For Service Policy Review

 

 

 

7.10

Report No. 16-131 from the Chief Financial Officer re: Permissive Tax Exemption Policy.

7. 16-131 Permissive Tax Exemption Policy Cover Report

7. 16-131 attach 1 Permissive Tax Exemption Policy

7. 16-131 attach 2 Permissive Tax Exemption Application & Renewal Form

 

 

 

7.11

Report No. 16-130 from the Chief Financial Officer re: June 30, 2016 - Consolidated Actual to Budget Variance Report.

7. 16-130 June 30 2016 - Consolidated Actual to Budget Variance Report

7. 16-130 Attach 1

 

 

 

8.

BYLAWS

 

 

8.1

Sign Regulation Amendment Bylaw No. 4317, 2016 for consideration of adoption.

 

 

 

8.2

Report No. 16-123 from the City Planner re: OCP and Zoning Amendment- 201 Highway 2 (Don and Dale Pedersen)

         OCP Amendment (16-01) Bylaw No. 4319, 2016 for consideration of first two readings.

         Zoning Amendment (16-03) Bylaw No. 4320, 2016 for consideration of first two readings.

8. 16-123 OCP and Zoning Bylaw Amendment 4319 and 4320

8. 4319 OCP Amendment (16-01)

8. 4320 Zoning Amendment (16-03)

 

 

 

9.

MAYOR'S BUSINESS

 

 

9.1

Mayors Update:

  1. Health Committee Meeting with Resident Doctors.
  2. Rural Dividend Funding.
  3. Encana Race Against Hunger.
  4. Delegation to Prince George Council.
  5. Fall Fair.

 

 

 

9.2

Fall Fair Tickets Provided Through the City's Sponsorship.

 

 

 

10.

DIARY

 

 

10.1

Residential Development Committee - Follow-up (Rooming Houses, Parking, Business Licenses & Non-Conforming Uses).

 

 

 

10.2

Fee for Service and Tax Exemptions Review.

 

 

 

11.

CONSENT CALENDAR

 

 

11.1

Consent Calendar items to be received:

  1. Report No. 16-113 from the Director of Corporate Administration re: Items to be Released from Previous Closed Minutes.
  2. Letter from Minister Terry Lake (July 26, 2016) re: PSA Testing in British Columbia.

11. 16-113 Items to be Released

11. Minister of Health Letter

 

 

 

12.

STRATEGIC PRIORITIES CHART

 

 

12.1

Strategic Priorities Chart.

12.1 City of Dawson Creek Strat Plan - Corporate Vision

 

 

 

13.

QUESTION AND ANSWER PERIOD

 

 

14.

MEDIA QUESTION PERIOD

 

 

15.

RECESS TO CLOSED MEETING

 

 

15.1

Resolution to move into the Meeting of Council Closed to the Public.

 

Agenda Items 2.1 & 3.1 - Section 97 (1) (b) ‘Minutes’ - as previously noted;

 

Agenda Item 4.1 - Section 90 (1) (j) - information that is prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act;

 

Agenda Item 5.1 - Section 90 (1) (c) labour relations or other employee relations.

 

 

 

16.

RECONVENE TO OPEN MEETING TO ADJOURN