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REGULAR MEETING OF CITY COUNCIL WITH COMMITTEE OF THE WHOLE

 

CITY HALL, 10105 12A STREET, DAWSON CREEK

 

MONDAY, NOVEMBER 19, 2018 AT 9:00 AM

 

AGENDA

 

 

 

 

1.

CALL MEETING TO ORDER

 

 

2.

DELEGATIONS

 

 

2.1

Johanna Kunz, Success By 6 & Children First in attendance re: National Child Day Proclamation.

2. National Child Day Proclamation

 

 

 

2.2

Melanie Turcotte, Sustainability Clerk and Delegation in attendance re: Idle-Less Week Proclamation and "Shop Local" Campaign.

2. Idle Less Proclamation

 

 

 

3.

NEW/COUNCILLOR BUSINESS

 

 

3.1

Councillor Gevatkoff re: Proposal to Sell Residential Building Lots.

3. Councillor Gevatkoff  - 100B AVE VACANT CITY LOTS

 

 

 

3.2

Councillor Parslow re: Flood Mitigation Funding.

 

 

 

3.3

Councillor Lekstrom re: Train Whistle Cessation.

 

 

 

4.

MINUTES

 

 

4.1

Minutes of the Public Hearing of Council Zoning Amendment (18-05) Bylaw No. 4395, 2018 (October 22, 2018) for adoption.

4. October 22, 2018 Public Hearing (Zoning 18-05)

 

 

 

4.2

Minutes of the Public Hearing of Council Zoning Amendment (18-06) Bylaw No. 4396, 2018 (Cannabis Retail) (October 22, 2018) for adoption.

4. October 22, 2018 Public Hearing (Zoning 18-06)

 

 

 

4.3

Minutes of the Regular Meeting of Council (October 22, 2018) for adoption.

4. October 22, 2018 Regular Meeting

 

 

 

4.4

Minutes of the Special Meeting of Council (October 30, 2018) for adoption.

4. October 30, 2018 Special Meeting

 

 

 

4.5

Minutes of the Inaugural Meeting of Council (November 5, 2018) for adoption.

4. Inaugural Meeting of Council - 05 Nov 2018 - Minutes (7)

 

 

 

5.

BUSINESS ARISING

 

 

6.

CORRESPONDENCE

 

 

6.1

Letter from Karen Mason-Bennett, Executive Director, Northern Environmental Action Team (NEAT) (October 22, 2018) re: Energy Explorers Energy Literacy Conference Funding Request.

6. NEAT Request for Sponsorship City DC

 

 

 

6.2

Request from Alison Wikkramatileke, Special Projects Assistant, Small Business BC re: Nominations for Business Awards are Open.

6. Open for Business Awards

 

 

 

6.3

Letter from Dale Rose, Chartered Professional Accountant, Sander Rose Bone Grindle (November 5, 2018) re: Interim Audit.

6. Letter from SRBG  - 2018 Interim Audit

 

 

 

6.4

Letter from Scott Sitter, Assessor, BC Assessment (November 6, 2018) re: Congratulations to the New Council and offer for Presentation.

6. Municipal Election Congratulations - Dawson Creek

 

 

 

6.5

Letter from W.F. Sandberg, Resident of Dawson Creek (November 8, 2018) re: Request for City Signs on the Street Prior to Grading on 108th Avenue.

6. Letter from W.F. Sandberg

 

 

 

7.

REPORTS

 

 

7.1

Memo from the Corporate Officer re: Section 11 Conservation Agreement for Southern Mountain Caribou.

7. Memo re Motion to ratify letter re caribou

7. Memo Attachment #1 Draft Collective Letter Southern Mountain Caribou

7. Memo Attachment #2 Minister Donaldson Southern Mountain Caribou

 

 

 

7.2

Report No. 18-192 from the Energy Manager re: Free BC Transit for “Christmas in Dawson Creek” & “Idle-Less Week in Dawson Creek”.

7. 18-192 Idle-less Week Free Busing 2018 in Conjuction with Christmas in Dawson Creek

 

 

 

7.3

Report No. 18-182 from the City Planner re: Cannabis Store Licence and Development Variance Permit (18-02) Unit #3 - 1040 Alaska Avenue (Clarity Cannabis).

7. 18-182 Clarity Cannabis Cannabis Retail Store Licence  DVP

7. 18-182 Attachment #1 Liquor and Cannabis Regulation Branch

7. 18-182 Attachment #2 DVP 18-02

 

 

 

7.4

Report No. 18-189 from the Deputy Corporate Officer re: Non-Medical Cannabis Retail Store Licence - #19-11000 - 8th Street (Starbuds).

7. 18-189 Starbuds Non Medical Cannabis Retail Store Licence

7. 18-189 Attachment #1 Liquor and Cannabis Regulation Letter

7. 18-189 Attachment #2 Notice

 

 

 

7.5

Report No. 18-183 from the Parks & Facilities Manager re: Reallocation of Encana Events Centre Dry Floor Retrofit Budget.

7. 18-183 Reallocation of Encana Events Centre Dry Floor Retrofit Budget - RM

 

 

 

7.6

Report No. 18-187 from the Chief Financial Officer re: 2019 Preview Assessment Roll.

7. 18-187 2019 Preview Roll Assessment Information

7. 18-187 Attachment #1 Statistical History

 

 

 

7.7

Report No. 18-188 from the Deputy Chief Financial Officer re: Third Quarter Consolidated Budget Variance Report.

7. 18-188 Consolidated Actual to Budget Variance Report

7. 18-188 Attachment #1 September 30 2018 consolidated Actual to Budget Variance Report

 

 

 

7.8

Report No. 18-185 from the Chief Financial Officer re: Budget Assumptions/Powerpoint Presentation.

7. 18-185 2019 Budget Assumptions

7. 18-185 Attachment  A - 2019 Budget Process Timeline

7. 18-185 Attachment B -  Updated Statement of VMGPpdf

7. 18-185 Attachment C - Revenue Discolsure Requirements Policy

7. 18-185 Attachment D - 2017-2020  LTDP and ADP

7. 18-185 Attachment E - Summary of Charges, Fees and Rates

7. 18-185 Attachment F - Fiscal Gap Survey Report_ June 2018

7. 18-185 Dawson Creek Council 2019 Budget Assumptions Power Point Presentation

 

 

 

8.

BYLAWS

 

 

8.1

Land Sale (317-114th Street) Bylaw No. 4397, 2018 for consideration of adoption.

8. 18-169 Land Sale (317-114th Avenue) Bylaw No. 4397

8. 18-169 Attachment #1 Land Sale Bylaw 4397 (317-114th Avenue)

 

 

 

8.2

Report No. 18-179 from the Deputy Corporate Officer re: Cannabis and Liquor Licence Applications Policy and Fees and Charges Amendment Bylaw No. 4398, 2018.Fees and Charges Amendment Bylaw No. 4398, 2018.

         Fees and Charges Amendment Bylaw No. 4398, 2018 for consideration of first three readings.

8. 18-179 Cannabis and Liquor Licence Application Policy

8. 18-179 Attachment #1 Cannabis and Liquor Licence Applications

8. 18-179 Attachment #2 Fees and Charges Amendment 4398 Bylaw

 

 

 

9.

MAYOR'S BUSINESS

 

 

9.1

Mayor's Update(s):

  1. Chamber of Commerce Luncheon (CAPP Presentation).
  2. Remembrance Day.
  3. Saulteau First Nations Signing Ceremony.
  4. Treaty 8 First Nation Tour - November 10th.
  5. Meeting with Bulk Water Haulers.
  6. DC Athletic Association AGM and Dinner .
  7. Meeting with CAPP(Canadian Association of Petroleum Producers) Board.
  8. Town Hall Meeting - Downtown Merchants (November 15th).
  9. 18 Wheels of Christmas.
  10. Treaty 8 Presentation (November 14th).
  11. Peace River Williston Advisory Committee.
  12. Senior Canucks Home Opener.
  13. Louis Riel Day - Flag.

 

 

 

10.

DIARY

 

 

10.1

Residential Development Committee - Follow-up (Rooming Houses, Parking, Business Licenses, Non-Conforming Uses & Homes with Suites).

 

 

 

11.

CONSENT CALENDAR

 

 

11.1

Consent Calendar items to be received

  1. Report No. 18-171 from the Corporate Officer re: Items to be Released from Previous Closed Minutes.
  2. Report No. 18-184 from the Corporate Officer re: Items to be Released from Previous Closed Minutes.
  3. Letter from the Honourable Jinny Sims, Ministry of Citizens' Services (November 8, 2018) re: 20189 Grant-in-Lieu of Property Tax Payment.

 

11. 18-171 Items to be Released

11. 18-184 Items Previously Released

11. Letter from Minister Jinny

 

 

 

12.

STRATEGIC PRIORITIES CHART

 

 

12.1

Strategic Priorities Chart.

12. Update #3 City of Dawson Creek Strategic Plan 2015

 

 

 

13.

MEDIA QUESTION PERIOD

 

 

14.

COMMITTEE OF THE WHOLE REPORTS

 

 

14.1

Report from the Corporate Officer.

14. Administration COW

 

 

 

14.2

Report from the Chief Financial Officer.

14. Finance COW

 

 

 

14.3

Report from the General Manager of Community Services.

14. Community Services COW

 

 

 

14.4

Report from the General Manager of Development Services.

14. Development Services COW

 

 

 

15.

RECESS TO CLOSED MEETING

 

 

15.1

Resolution to move into the Meeting of Council Closed to the Public.

 

Agenda Items 2.1, 2.2 & 3.1 - Section 90 (1) (b) ‘Minutes’ - as previously noted.

Agenda Item 4.1 - Section 90 (1) (g) Litigation or potential litigation affecting the municipality.

Agenda Item 4.3, 4.5, 4.6 & 4.7 - Section 90 (1) (j) information that is prohibited from disclosure under section 21 of the Freedom of Information and Protection of Privacy Act.

Agenda Item 4.2 & 4.4 Section 90 (1) (k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages.

 

 

 

16.

RECONVENE OPEN PORTION OF THE MEETING TO ADJOURN