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REGULAR MEETING OF CITY COUNCIL WITH COMMITTEE OF THE WHOLE

 

CITY HALL, 10105 12A STREET, DAWSON CREEK

 

MONDAY, APRIL 29, 2019 AT 9:00 AM

 

AGENDA

 

 

 

 

1.

CALL MEETING TO ORDER

 

 

2.

DELEGATIONS

 

 

2.1

Dale Rose & Jaron Neufeld, Chartered Professional Accountants, Sander Rose Bone Grindle LLP in attendance re: Review of Audited Financial Statements.

2. Letter from Sander Rose Bone Grindle

 

 

 

2.2

Sherri Mytopher, Multiple Sclerosis (MS) Society of Canada in attendance re: MS Awareness Month Proclamation.

2. MS Awareness Month Proclamation

 

 

 

2.3

Marilyn Alexander & Elaine Washington, South Peace Hospice Palliative Care Society in attendance re: Hospice Palliative Care Proclamation.

2. South Peace Hospice Palliative Care Proclamation

 

 

 

2.4

Chelsea Mottishaw, Kayla Boyd & Jon Kocis, City of Dawson Creek in attendance re: Drinking Water Week & BC Water Week Proclamation.

2. Drinking Water Week Proclamation

 

 

 

2.5

Shorty Smith, Fire Chief, City of Dawson Creek, Bob Fulton, Deputy Fire Chief, City of Dawson Creek & Sabrina Walter, Emergency Support Services Director, City of Dawson Creek in attendance re: Emergency Preparedness Week Proclamation.

2. Emergency Preparedness Week Proclamation

 

 

 

2.6

Rob Ringma, BC Transit in attendance re: BC Transit Custom Transit Feasibility Memorandum of Understanding.

2. BC Transit Overview - Dawson Creek

 

 

 

2.7

Chris Montgomery, Canadian Association of Petroleum Producers (CAPP) re: Update on the Natural Gas & Oil Industry.

2. CAPP - Dawson Creek

 

 

 

2.8

Trish Morgan, General Manager of Community Services, PRRD & Janna Zelenski, Landscape Architech, Lanarc Consultants in attendance re: To Present the Proposed Connecting Communities Trails Project.

2. PRRD - Connecting Communities Trails Feasibility

 

 

 

3.

NEW/COUNCILLOR BUSINESS

 

 

4.

MINUTES

 

 

4.1

Minutes of the Regular Meeting of Council (April 8, 2019) for adoption.

4. Regular Meeting of City Council - 08 Apr 2019 - Minutes

 

 

 

4.2

Minutes of the Budget Meeting of Council (April 8, 2019) for adoption.

4. Budget Meeting - 08 Apr 2019 - Minutes

 

 

 

5.

BUSINESS ARISING

 

 

6.

CORRESPONDENCE

 

 

6.1

Letter from Jacqueline Janssen, Program Director, Networks Ministries (April 4, 2019) re: Letter for Support for "We Need More Space" Campaign.

6. Networks Ministries

 

 

 

6.2

Letter from Trevor O'Dwyer, President, Dawson Creek Seals Swim Club (April 5, 2019) re: Kenn Borek Aquatic Centre - Camping and Equipment Request (July 19-21, 2019).

6. Dawson Creek Seals

 

 

 

6.3

Letter from Gordon Klassen, President, North Central Local Government Association (NCLGA) (April 5,2019) re: 2019-20 NCLGA Membership Dues.

6. 2019-20 NCLGA Membership

 

 

 

6.4

Letter from Mayor Michael Morden, City of Maple Ridge (April 5, 2019) re: Letter of Support for the Erosion of Democratic Elected Government.

6. Letter from the City of Maple Ridge

 

 

 

6.5

Letter from Linda Mooney, Resident of Dawson Creek, BC (April 17, 2019) re: Lack of Affordable Housing and Issues of Concern.

6. Letter from Linda Mooney_Redacted

 

 

 

6.6

Letter from Barry Reynard, Director Sport & Event Tourism, Tourism Dawson Creek (April 17, 2019) re: Request Support of Grant Application from the British Columbia Tourism Events Program.

6. Letter from Tourism - BC Tourism Events Program

 

 

 

6.7

Letter from Barry Reynard, Director Sport & Event Tourism, Tourism Dawson Creek (April 17, 2019) re: Request for Support of Grant Application form the Northern Development Initiative Trust Initiatives Program.

6. Letter from Tourism - NDIT Marketing Initiatives Program

 

 

 

7.

REPORTS

 

 

7.1

Report No. 19-060 from the Chief Financial Officer re: 2018 Audited Financial Statements.

7. 19-060 2018 Audited Financial Statements

7. 19-060 Attachment #1 2018 Financial Statements

 

 

 

7.2

Report No. 19-059 from the Utilities Manager re: 2019 Capital Fleet Replacement Program Fund Reallocation.

7. 19-059 2019 Capital Fleet Replacement Fund Reallocation

 

 

 

7.3

Report No. 19-063 from the Financial Manger re: On-Line Home Owner Grant Agreement - City of Langford Renewal.

7. 19-063 On-line Home Owner Grant System Agreement - City of Langford Renewal

 

 

 

7.4

Memo from the Corporate Officer re: Mile 0 Parks Society City Representative.

7. Memo re Motion to Ratify MOPS Nomination

 

 

 

7.5

Report No. 19-052 from the Deputy Corporate Officer re: Approving Officer Appointments.

7. 19-052 Approving Officer Appointments

 

 

 

7.6

Report No. 19-053 from the Deputy Corporate Officer re: Consumer Price Index Policy.

7. 19-053 Consumer Price Index Policy

7. 19-053 Attachment #1 Consumer Price Index (CPI) Policy

 

 

 

7.7

Report No. 19-062 from the Corporate Officer re: 2019 Policy Review.

7. 19-062 2019 Policy Review

7. 19-062 Attachment #1 Walkways

7. 19-062 Attachment #2 Carbon Fund

7. 19-062 Attachment #3 Conference Attendance, Council

7. 19-062 Attachment #4 Unsightly Property

7. 19-062 Attachment #5 Land Sale

7. 19-062 Attachment #6 Offset Purchasing

7. 19-062 Attachment #7 Statement of Vision Mission and Guiding Principles

7. 19-062 Attachment #8 Trespass Encroachment

7. 19-062 Attachment #9 Snow Plowing and Removal

 

 

 

7.8

Report No. 19-056 from the City Planner re: Development Variance Permit 19-06 South Peace Junior Soccer (401-116 Avenue Paul Loiselle Park).

7. 19-056 DVP 19-06

7. 19-056 Attachment #1 DVP 19-06 Permit

 

 

 

7.9

Report No. 19-066 from the City Planner re: Development Permit (19-05) Mainland Investments Inc. (1324 & 1400 Alaska Avenue).

7. 19-066 DP 19-05

7. 19-066 Attachment #1 DP 19-05 Mainland Investments Inc

 

 

 

7.10

Report No. 19-050 from the General Manager of Community Services re: Arena Advertising Sales.

7. 19-050 RFP 2019-06 Arena Advertising Sales

 

 

 

7.11

Report No. 19-058 from the Utilities Manager re: Invitation to Tender 2019-07 Capital Roadworks Program – 92nd Ave Reconstruction (17th Street to 19th Street).

7. 19-058 Invitation to Tender 2019-07 Capital Road Works Program - 92 Ave Reconstruction 17 St to 19 St

 

 

 

8.

BYLAWS

 

 

8.1

Report No. 19-054 from the Corporate Officer re: 2019 Local Area Service Street Lights Projects.

         Local Area Service Establishment Bylaw No. 4414, 2019 for consideration of first three readings.

         Local Area Service Establishment Bylaw No. 4415, 2019 for consideration of first three readings.

7. 19-054 Local Area Service Establishment Bylaw No.s 4414 and 4415

7. 19-054 Attachment #1 Public Notice 4414 & 4415

7. 19-054 Attachment #2 LAS Bylaw 4414

7. 19-054 Attachment #3 LAS Bylaw 4415

 

 

 

8.2

Bylaw Notice Enforcement Amendment Bylaw No. 4411, 2019 for consideration of adoption.

8. Bylaw Notice Enforcement Amendment Bylaw No.4411

 

 

 

8.3

Municipal Ticket Information System Amendment Bylaw No. 4412, 2019 for consideration of adoption.

8. MTI Amendment Bylaw No.4412

 

 

 

9.

MAYOR'S BUSINESS

 

 

9.1

Mayor's Update(s):

  1. Encana's Community Information Session.
  2. TransCanada - STARS' Community Outreach Education Program.
  3. Birchcliff Energy Open House.
  4. Save On Foods Grand Opening.
  5. Northern Lights College Business Class Awards.
  6. Children's Art Gala Fundraiser.
  7. Bill C-48 Transport and Communications Senate Committee Meeting - Terrace BC.
  8. Crisis Communications Workshop for Elected Officials.

 

 

 

 

9.2

Letter from Colleen Nyce, Board Chair, Northern Health Authority (March 21, 2019) re: Dawson Creek and District Hospital (DCDH) Redevelopment: Invitation to Join the Northern Health DCDH Capital Project Advisory Committee.

9. DCDH Capital Project Advisory Committee Invitation

 

 

 

9.3

Re-allocation of Shell Canada Energy $25,000 donation.

 

 

 

10.

DIARY

 

 

11.

CONSENT CALENDAR

 

 

11.1

Consent Calendar items to be received

  1. Letter from the Honourable Henry Braun, Mayor, City of Abbotsford (April 18, 2019) re: City of Abbotsford, Resolution: Criminal Justice Reform in British Columbia.
  2. Letter from the Honourable Henry Braun, Mayor, City of Abbotsford (April 18, 2019) re: City of Abbotsford, Resolution: Continued Widening of TransCanada Highway #1, Through the Fraser Valley.

 

11. Letter from Mayor Braun - City of Abbotsford Resolution - Criminal Justice Reform in British Columbia

11. Letter from Mayor Braun - City of Abbotsford Resolution - Continued Widening of TransCanada Highway #1 through the Fraser Valley

 

 

 

12.

STRATEGIC PRIORITIES CHART

 

 

13.

MEDIA QUESTION PERIOD

 

 

14.

COMMITTEE OF THE WHOLE REPORTS

 

 

14.1

Report from the Staff Sergeant.

14. RCMP COW

 

 

 

14.2

Report from the Corporate Officer.

14. Administration COW

 

 

 

14.3

Report from the Chief Financial Officer.

14. Finance COW

 

 

 

14.4

Report from the General Manager of Community Services.

14. Community Services COW

14. CS COW Attachment #1 DC Disc Golf Club

 

 

 

14.5

Report from the General Manager of Development Services.

14. Development Services COW

 

 

 

14.6

Quarterly Report from the Airport Manager.

14. Airport COW

14. Airport COW Attachment #1 February 2019

 

 

 

15.

RECESS TO CLOSED MEETING

 

 

15.1

Resolution to move into the Meeting of Council Closed to the Public.

Agenda Item 2.1 - Section 90 (1)(k) negotiations and related discussions respecting the proposed provision of a municipal service that are at their preliminary stages.

Agenda Item 3.1 - Section 90 (1)(g) litigation or potential litigation affecting the municipality.

Agenda Item 3.2 - Section 90 (1)(c) labour relations or other employee relations.

Agenda Item 4.1 - Section 90 (2)(b) the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government or the federal government or both.

Agenda Item 5.1 - Section 90 ‘Minutes’ - as previously noted.

 

 

 

16.

RECONVENE OPEN PORTION OF THE MEETING TO ADJOURN